AMIA 2022 Annual Symposium Registration

Rates

Member Rates

Member rates apply to anyone who has a Full AMIA membership for 2022.

Speaker Rates

Author rates apply to primary authors of all AMIA 2022 Annual Symposium accepted papers, posters, podium abstracts, and system demonstrations, and all panel and workshop presenters. Speaker rates do not apply to secondary authors.

Student Rates

Students must be enrolled in a degree or post-doctoral program at the time of the AMIA 2022 Annual Symposium. Students who graduate/complete their programs before October 30, 2022, are not eligible for the student rates. AMIA reserves the right to request proof of student status at any time between the receipt of registration and the start of the symposium.

Student Nonmember

In order to secure the correct rate, students must input their graduation date within their AMIA account. This information is found under "professional information."

Requirements for Attendance

AMIA requires all attendees and staff will comply with all applicable health and safety laws and directives, as well as any guidelines of AMIA and the hotel, including with respect to face coverings and physical distancing. AMIA’s international guests must follow applicable laws when traveling to and entering the United States.

View Current AMIA Conferencing Policies for Public Health and Safety.

Cancellation Policy

Cancellation of a conference registration does not constitute cancellation of a hotel room. Please be sure to handle both separately. Cancellation and refund requests must be received by AMIA in writing (send your request to Dasha Cohen, AMIA Director of Meetings).

• By September 16, 2022: Full refund minus $50 processing fee.
• Between September 16 and October 14, 2022: 50% refund.
• After October 14: No refunds will be issued.

Transfer of Paid Registrations Policy

Registrants who are unable to attend the meeting may transfer their registration to another AMIA meeting in 2023. Please notify Dasha Cohen before the start of the symposium. Requests for transfers will not be considered after November 9, 2022.

Payment

Online registration is for credit card payments only. If you would like to pay by check, purchase order, or wire transfer (please include additional $25 for the wire transfer bank fees), mail the registration form to the AMIA office.

Photography and Videography Policy

All filming, taping, recording, live streaming in any medium including via the use of tripod-based equipment or mobile devices, of the AMIA 2022 Annual Symposium is prohibited, except as allowed with the written consent of AMIA. Only the official AMIA Photographer/Videographer and properly credentialed press are allowed to take videos of exhibits, exhibitor spaces, or any Symposium programming. Those found taking videos will be asked to provide proof of approved press credentials.

Consent to Use Photographic Images

Registration and participation in AMIA meetings and activities constitutes an agreement by the registrant to AMIA's use and distribution of the registrant or attendee's images or voice in photographs, videotapes, electronic reproductions, and audio record such events and activities.

Special Accommodations for Registrants

Accommodations can be made for a variety of needs (breastfeeding, dietary, visual, hearing, mobility). Please contact Dasha Cohen as early as possible to discuss your needs.

AMIA Meeting Anti-Harassment Policy

AMIA is proud to be an organization of diversity and inclusion, and we want all members to have confidence in our collective commitment to efforts and actions that demonstrate that commitment regardless of age, disability, ethnicity, gender, gender identification, sexual orientation, race, or religion.

AMIA is committed to providing an atmosphere that is welcoming and that supports our goals for members to learn and grow professionally. Consistent with this commitment, it is AMIA policy that all participants at AMIA meetings will enjoy a welcoming environment that is professional, collegial, and harassment free. All participants at AMIA meetings are expected to behave in a courteous, professional and civilized manner and to refrain from demeaning, discriminating or harassing behavior or speech. This policy applies to all participants including attendees, speakers, sponsors, exhibitors, guests, staff and contractors.

Unacceptable behaviors include:

• intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant at an AMIA meeting and in one-on-one communications carried out in the context of the meeting.
• harmful or prejudicial verbal or written statements or visual images (including presentation slides) related to age, disability, ethnicity, gender, gender identification, sexual orientation, race, religion, or other personal characteristics.
• unwelcome and uninvited attention, contact, or physical harm;
• real or implied threat of professional or personal damage.

Individuals who experience, witness, or become aware of unacceptable behavior at an AMIA meeting should report the incident to an AMIA staff member. Any person who has suffered physical harm or believes their physical safety is threatened should notify venue security or call 911.

AMIA reserves the right to remove an individual from a meeting without warning or refund, to prohibit an individual from attendance at future meetings, and to take such other actions as deemed appropriate by the AMIA Board of Directors.